Display And Use Windows

Sr.No.Shortcut KeyUse of Key
01ALT+TABSwitch to the next window.
02ALT+SHIFT+TABSwitch to the previous window.
03CTRL+WClose the active window.
04ALT+F5Restore the size of the active window after you maximize it.
05F6Move to a task pane from another pane in the program window (clockwise direction). You may needto press F6 more than once.
06SHIFT+F6Move to a task pane from another pane in the program window (counterclockwise direction).
07CTRL+F6When more than one window is open, switch to the next window.
08CTRL+SHIFT+F6Switch to the previous window.
09CTRL+F10Maximize or restore a selected window.
10PRINT SCREENCopy a picture of the screen to the Clipboard.
11ALT+PRINT SCREENCopy a picture of the selected window to the Clipboard.

Use Dialog Boxes

Sr.No.Shortcut KeyUse of Key
01TABMove to the next option or option group.
02SHIFT+TABMove to the previous option or option group.
03CTRL+TABSwitch to the next tab in a dialog box.
04CTRL+SHIFT+TABSwitch to the previous tab in a dialog box.
05Arrow keysMove between options in an open drop-down list, or between options in a group of options.
06SPACEBARPerform the action assigned to the selected button; select or clear the selected check box.
07ALT+ the letter underlined in an optionSelect an option; select or clear a check box.
08ALT+DOWN ARROWOpen a selected drop-down list.
09ESCClose a selected drop-down list; cancel a command and close a dialog box.
10ENTERRun the selected command.

Use Edit Boxes Within Dialog Boxes

Sr.No.Shortcut KeyUse of Key
01HOMEMove to the beginning of the entry.
02ENDMove to the end of the entry.
03LEFT ARROW or RIGHT ARROWMove one character to the left or right.
04Move one word to the left.CTRL+LEFT ARROW
05CTRL+RIGHT ARROWMove one word to the right.
06SHIFT+LEFT ARROWSelect or unselect one character to the left.
07SHIFT+RIGHT ARROWSelect or unselect one character to the right.
08CTRL+SHIFT+LEFT ARROWSelect or unselect one word to the left.
09CTRL+SHIFT+RIGHT ARROWSelect or unselect one word to the right.
10SHIFT+HOMESelect from the insertion point to the beginning of the entry.
11SHIFT+ENDSelect from the insertion point to the end of the entry.

Use The Open and Save As Dialog Boxes

Sr.No.Shortcut KeyUse of Key
01CTRL+F12 or CTRL+ODisplay the Open dialog box.
02F12Display the Save As dialog box.
03ENTEROpen the selected folder or file.
04BACKSPACEOpen the folder one level above the selected folder.
05DELETEDelete the selected folder or file.
06SHIFT+F10Display a shortcut menu for a selected item such as a folder or file.
07TABMove forward through options.
08SHIFT+TABMove back through options.
09F4 or ALT+IOpen the Look in list.

Undo and Redo Action

Sr.No.Shortcut KeyUse of Key
01ESCCancel an action.
02CTRL+ZUndo an action.
03CTRL+YRedo or repeat an action.

Access and Use Task Panes and Galleries

Sr.No.Shortcut KeyUse of Key
01F6Move to a task pane from another pane in the program window. (You may need to press F6 more than once.)
02CTRL+TABWhen a menu is active, move to a task pane. (You may need to press CTRL+TAB more than once.)
03TAB or SHIFT+TABWhen a task pane is active, select the next or previous option in the task pane.
04CTRL+SPACEBARDisplay the full set of commands on the task pane menu.
05SPACEBAR or ENTERPerform the action assigned to the selected button.
06SHIFT+F10Open a drop-down menu for the selected gallery item.
07HOME or ENDSelect the first or last item in a gallery.
08PAGE UP or PAGE DOWNScroll up or down in the selected gallery list.

Access and Use Available Action

Sr.No.Shortcut KeyUse of Key
01SHIFT+F10Display the shortcut menu for the selected item.
02ALT+SHIFT+F10Display the menu or message for an available action or for the Auto Correct Options button or the Paste options button . If more than one action is present, switch to the next action and display its menu or message.
03Arrow keysMove between options in a menu of available actions
04ENTERPerform the action for the selected item on a menu of available actions.
05ESCClose the available actions menu or message.

Change The Keyboard Focus Without Using The Mouse

Sr.No.Shortcut KeyUse of Key
01ALT or F10Select the active tab of the ribbon and activate the access keys.
02F10 and Then LEFT ARROW or RIGHT ARROW
03CTRL+F1Expand or collapse the ribbon.
04SHIFT+F10Display the shortcut menu for the selected item.
05F6Move the focus to select each of the following areas of the window.
06TAB or SHIFT+TABMove the focus to each command on the ribbon, forward or backward, respectively.
07DOWN ARROW, UP ARROW, LEFT ARROW, or RIGHT ARROWMove down, up, left, or right, respectively, among the items on the ribbon.
08SPACEBAR or ENTERActivate the selected command or control on the ribbon.
09SPACEBAR or ENTEROpen the selected menu or gallery on the ribbon.
10ENTERActivate a command or control on the ribbon so you can modify a value.
11F1Get help on the selected command or control on the ribbon. (If no Help topic is associated with the selected command, a general Help topic about he program is shown instead.)

Common Task in Microsoft Word

Sr.No.Shortcut KeyUse of Key
01CTRL+SHIFT+SPACEBARCreate a nonbreaking space.
02CTRL+SHIFT+HYPHENCreate a nonbreaking hyphen.
03CTRL+BMake letters bold.
04CTRL+IMake letters italic.
05CTRL+UMake letters underline.
06CTRL+SHIFT+<Decrease font size one value.
07CTRL+SHIFT+>Increase font size one value.
08CTRL+[Decrease font size 1 point.
09CTRL+]Increase font size 1 point.
10CTRL+SPACEBARRemove paragraph or character formatting.
11CTRL+CCopy the selected text or object.
12CTRL+XCut the selected text or object.
13CTRL+VPaste text or an object.
14CTRL+ALT+VPaste special
15CTRL+SHIFT+VPaste formatting only
16CTRL+ZUndo the last action.
17CTRL+YRedo the last action.
18CTRL+SHIFT+GOpen the Word Count dialog box.

Create,View, and Save Documents

Sr.No.Shortcut KeyUse of Key
01CTRL+NCreate a new document.
02CTRL+OOpen a document.
03CTRL+WClose a document.
04ALT+CTRL+SSplit the document window.
05ALT+SHIFT+C or ALT+CTRL+SRemove the document window split.
06CTRL+SSave a document.

Find,Replace,and Browser Through Text

Sr.No.Shortcut KeyUse of Key
01CTRL+FOpen the Navigation task pane (to search document).
02ALT+CTRL+YRepeat find (after closing Find and Replace window).
03CTRL+HReplace text, specific formatting, and special items.
04CTRL+GGo to a page, bookmark, footnote, table, comment, graphic, or other location.
05ALT+CTRL+ZSwitch between the last four places that you have edited.
06ALT+CTRL+HOMEOpen a list of browse options. Press the arrow keys to select an option, and then press ENTER to browse through a document by using the selected option.
07CTRL+PAGE UPMove to the previous browse object (set in browse options).
08CTRL+PAGE DOWNMove to the next browse object (set in browse options).

Switch to Another View

Sr.No.Shortcut KeyUse of Key
01ALT+CTRL+PSwitch to Print Layout view.
02ALT+CTRL+OSwitch to Outline view.
03ALT+CTRL+NSwitch to Draft view.

Outline View

Sr.No.Shortcut KeyUse of Key
01ALT+SHIFT+LEFT ARROWPromote a paragraph.
02ALT+SHIFT+RIGHT ARROWDemote a paragraph.
03CTRL+SHIFT+NDemote to body text.
04ALT+SHIFT+UP ARROWMove selected paragraphs up.
05ALT+SHIFT+DOWN ARROWMove selected paragraphs down.
06ALT+SHIFT+PLUS SIGNExpand text under a heading.
07ALT+SHIFT+MINUS SIGNCollapse text under a heading.
08ALT+SHIFT+AExpand or collapse all text or headings.
09The Slash (/) Key on The Numeric KeypadHide or display character formatting.
10ALT+SHIFT+LShow the first line of body text or all body text.
11ALT+SHIFT+1Show all headings with the Heading 1 style.
12ALT+SHIFT+nShow all headings up to Heading n.
13CTRL+TABInsert a tab character.

Print and Preview Documents

Sr.No.Shortcut KeyUse of Key
01CTRL+PPrint a document.
02ALT+CTRL+ISwitch to print preview.
03Arrow keysMove around the preview page when zoomed in.
04PAGE UP or PAGE DOWNMove by one preview page when zoomed out.
05CTRL+HOMEMove to the first preview page when zoomed out.
06CTRL+ENDMove to the last preview page when zoomed out.

Review Documents

Sr.No.Shortcut KeyUse of Key
01ALT+CTRL+MInsert a comment.
02CTRL+SHIFT+ETurn change tracking on or off.
03ALT+SHIFT+CClose the Reviewing Pane if it is open.

Read Mode

Sr.No.Shortcut KeyUse of Key
01HOMEGo to beginning of document.
02ENDGo to end of document.
03N,ENTERGo to page n.
04ESCExit Read mode.

References,Footnotes,and Endnotes

Sr.No.Shortcut KeyUse of Key
01ALT+SHIFT+OMark a table of contents entry.
02ALT+SHIFT+OMark a table of contents entry.
03ALT+SHIFT+IMark a table of authorities entry (citation).
04ALT+SHIFT+XMark an index entry.
05ALT+CTRL+DInsert an endnote.

Work With Web Pages

Sr.No.Shortcut KeyUse of Key
01CTRL+KInsert a hyperlink.
02ALT+LEFT ARROWGo back one page.
03ALT+RIGHT ARROWGo forward one page.
04F9Refresh.

Delete Text and Graphics

Sr.No.Shortcut KeyUse of Key
01BACKSPACEDelete one character to the left.
02CTRL+BACKSPACEDelete one word to the left.
03DELETEDelete one character to the right.
04CTRL+DELETEDelete one word to the right.
05CTRL+XCut selected text to the Office Clipboard.
06CTRL+ZUndo the last action.
07CTRL+F3Cut to the Spike.

Copy and Move Text and Graphics

Sr.No.Shortcut KeyUse of Key
01Press ALT+H to Move to The Home Tab, and Then Press F,O.Open the Office Clipboard
02CTRL+CCopy selected text or graphics to the Office Clipboard.
03CTRL+XCut selected text or graphics to the Office Clipboard.
04CTRL+VPaste the most recent addition or pasted item from the Office Clipboard.
05F2 (Then Move The Cursor and Press ENTER)Move text or graphics once.
06SHIFT+F2 (Then Move The Cursor and Press ENTER)Copy text or graphics once.
07ALT+F3When text or an object is selected, open the Create New Building Block dialog box.
08SHIFT+F10When the building block — for example, a SmartArt graphic — is selected, display the shortcut menu that is associated with it.
09CTRL+F3Cut to the Spike.
10CTRL+SHIFT+F3Paste the Spike contents.
11ALT+SHIFT+RCopy the header or footer used in the previous section of the document.

Insert Special Characters

Sr.No.Shortcut KeyUse of Key
01CTRL+F9A field
02SHIFT+ENTERA line break
03CTRL+ENTERA page break
04CTRL+SHIFT+ENTERA column break
05ALT+CTRL+MINUS SIGNAn em dash
06CTRL+MINUS SIGNAn en dash
07CTRL+HYPHENAn optional hyphen
08CTRL+SHIFT+HYPHENA nonbreaking hyphen
09CTRL+SHIFT+SPACEBARA nonbreaking space
10ALT+CTRL+CThe copyright symbol
11ALT+CTRL+RThe registered trademark symbol
12ALT+CTRL+TThe trademark symbol
13ALT+CTRL+PERIODAn ellipsis
14CTRL+`A single opening quotation mark
15CTRL+’A single closing quotation mark
16SHIFT+’Double opening quotation marks

Insert Characters By Using Character Codes

Sr.No.Shortcut KeyUse of Key
01The Character Code,ALT+XInsert the Unicode character for the specified Unicode (hexadecimal) character code. For example, to insert the euro currency symbol ( ), type 20 AC, and then hold down ALT andpress X.
02ALT+XFind out the Unicode character code for the selected character
03ALT+The Character CodeInsert the ANSI character for the specified ANSI (decimal) character code. For example, to insert the euro currency symbol, hold down ALT and press 0128 on the numeric keypad.

Extend a Selection

Sr.No.Shortcut KeyUse of Key
01F8Turn extend mode on.
02F8,and Then Press LEFT ARROW or RIGHT ARROWSelect the nearest character.
03F8(Press Once To Select a Word,Twice To Select a Sentence,and so On)Increase the size of a selection.
04SHIFT+F8Reduce the size of a selection.
05ESCTurn extend mode off.
06SHIFT+RIGHT ARROWExtend a selection one character to the right.
07SHIFT+LEFT ARROWExtend a selection one character to the left.
08CTRL+SHIFT+RIGHT ARROWExtend a selection to the end of a word.
09CTRL+SHIFT+LEFT ARROWExtend a selection to the beginning of a word.
10SHIFT+ENDExtend a selection to the end of a line.
11SHIFT+HOMEExtend a selection to the beginning of a line.
12SHIFT+DOWN ARROWExtend a selection one line down.
13SHIFT+UP ARROWExtend a selection one line up.
14CTRL+SHIFT+DOWN ARROWExtend a selection to the end of a paragraph.
15CTRL+SHIFT+UP ARROWExtend a selection to the beginning of a paragraph.
16SHIFT+PAGE DOWNExtend a selection one screen down.
17SHIFT+PAGE UPExtend a selection one screen up.
18CTRL+SHIFT+HOMEExtend a selection to the beginning of a document.
19CTRL+SHIFT+ENDExtend a selection to the end of a document.
20ALT+CTRL+SHIFT+PAGE DOWNExtend a selection to the end of a window.
21CTRL+AExtend a selection to include the entire document.
22CTRL+SHIFT+F8, and Then Use The Arrow Keys;Press ESC To Cancel Selection ModeSelect a vertical block of text.
23F8 + Arrow Keys;Press ESC to Cancel Selection Mode

Select Text And Graphics in a Table

Sr.No.Shortcut KeyUse of Key
01TABSelect the next cell’s contents.
02SHIFT+TABSelect the preceding cell’s contents.
03Hold Down SHIFT and Press an Arrow Key RepeatedlyExtend a selection to adjacent cells.
04CTRL+SHIFT+F8,and Then Use The Arrow Keys;Press ESC to Cancel Selection ModeExtend a selection (or block).
05ALT+5 on The Numeric Keypad(With NUM LOCK Off)Select an Entire Table.

Move Through Your Document

Sr.No.Shortcut KeyUse of Key
01LEFT ARROWOne character to the left
02RIGHT ARROWOne character to the right
03CTRL+LEFT ARROWOne word to the left
04CTRL+RIGHT ARROWOne word to the right
05CTRL+UP ARROWOne paragraph up
06CTRL+DOWN ARROWOne paragraph down
07SHIFT+TABOne cell to the left (in a table)
08TABOne cell to the right (in a table)
09UP ARROWUp one line
10DOWN ARROWDown one line
11ENDTo the end of a line
12HOMETo the beginning of a line
13ALT+CTRL+PAGE UPTo the top of the window
14ALT+CTRL+PAGE DOWNTo the end of the window
15PAGE UPUp one screen (scrolling)
16PAGE DOWNDown one screen (scrolling)
17CTRL+PAGE DOWNTo the top of the next page
18CTRL+PAGE UPTo the top of the previous page
19CTRL+ENDTo the end of a document
20CTRL+HOMETo the beginning of a document
21SHIFT+F5To a previous revision
22SHIFT+F5After opening a document, to the location you were working in when the document was last closed

Move Around in a Table

Sr.No.Shortcut KeyUse of Key
01TABTo the next cell in a row
02SHIFT+TABTo the previous cell in a row
03ALT+HOMETo the first cell in a row
04ALT+ENDTo the last cell in a row
05ALT+PAGE UPTo the first cell in a column
06ALT+PAGE DOWNTo the last cell in a column
07UP ARROWTo the previous row
08DOWN ARROWTo the next row
09ALT+SHIFT+UP ARROWRow up
10ALT+SHIFT+DOWN ARROWRow down

Insert Paragraphs and Tab Characters in a Table

Sr.No.Shortcut KeyUse of Key
01ENTERNew paragraphs in a cell
02CTRL+TABTab characters in a cell

Copy Formatting

Sr.No.Shortcut KeyUse of Key
01CTRL+SHIFT+CCopy formatting from text.
02CTRL+SHIFT+VApply copied formatting to text.

Change or Resize The Font

Sr.No.Shortcut KeyUse of Key
01CTRL+SHIFT+FOpen the Font dialog box to change the font.
02CTRL+SHIFT+>Increase the font size.
03CTRL+SHIFT+<Decrease the font size.
04CTRL+]Increase the font size by 1 point.
05CTRL+[Decrease the font size by 1 point.